This method is a 2 step process that does not require using the PayrollCenter. First you will create a “dummy” paycheck that will be voided, and then you will mark the original paycheck to be printed and reprint the original with a different check number.
To create the “dummy” paycheck, open the same checking account in which the original paycheck was recorded. In a new transaction, record the same date, check number and payee of the paycheck to be voided. Select Payroll Expense as your expense account. Right click on the transaction and select Void Check from the list that appears. Record the reason for voiding the check in the memo line, after the word Void. Double check the information (especially the check number) for accuracy, then click record. If you get a warning about duplicate check numbers, tell QB you want to keep the check number.
Next, locate the original paycheck in the register. Use the following instructions if you only need to reprint the paycheck. Simply double click under the date to view the check in expanded form. Click on the checkbox in front of the words To Be Printed just below the lower right corner of the check form so that the box is checked. Click on the Print button at the top of the Paycheck window. If you get a warning about saving the transaction, click Save. Make sure you have check stock loaded into your printer. Enter the new check number in the Printed Check Number window that appears and click OK.
***CAUTION*** If you need to correct a paycheck before re-printing, please stop to consider any effects that the adjustment may have on employment taxes and your accounting period before you proceed. If you are unsure about either of these circumstances, please one of our ProAdvisers for assistance. Fees may apply.
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