How many times do you like to enter the same transaction each month - over and over again?  I prefer to enter it once, memorize it, and let QuickBooks automate the entry for me going forward.  I might need to make a slight modification to it, but most of the work will have already been done for me.

To memorize a transaction,

• Start out by entering the transaction
  • Invoices, journal entries, and some other transaction types will automatically increment the reference number when the memorized transaction is automatically entered.  My personal preference is to omit any reference number at this point for vendor bills and leave the checks in "To be printed" status.
• Once you have the information in place that is going to be repetitive, select [Edit] / [Memorize (transaction)]
• The "Memorize Transaction" window pops up where you enter your preferences
• Give it a unique name
• Choose how QuickBooks will act on this memorized transaction - Do you want to just be reminded?  Do you just want to have it available as a template for future use? Or do you want QuickBooks to actually enter it for you?
• Select the frequency and next instance if you are being reminded, or if you are having QuickBooks automate the entry
• If QuickBooks is automating the entry, let the program know if there is a limit to the number of times it should be entered, and how many days in advance the program should do so.